Cloverleaf Ranch

The “How to Go to Resident Camp” Booklet

General Information and Camp Policy

Revised 2008

Parents: Please make certain your camper understands the information that follows, it will be critical for their success.

To: All Parents and Campers:

Cloverleaf Ranch has three main objectives in its camping programs. First, we want every camper to have the opportunity to learn new skills and to gain knowledge in several fields of camp and outdoor life. Second, we want every camper to have the opportunity to meet new friends and to learn the give and take of peer relationships. Third and most important, we want each camper to have a fun-filled and pleasantly memorable experience. The main purpose of Cloverleaf Ranch has always been to provide children an environment free of social pressures where they may have a great time—the entire staff remains dedicated to this end.

Contained in this booklet are items and policies for you to consider in your preparation for camp. Please read the contents of this booklet carefully and reinforce all pertinent rules and regulations with your child. If you have any questions, please do not hesitate to call us at (707) 545-5906. Email: cloverleafranch@hotmail.com

Dates and Times

Refer to your camp session dates.

Check In: 9:00 a.m. - 11:00 a.m. SUNDAY

Check Out: 9:00 a.m. - 11:00 a.m. SATURDAY

Enrollment

The $300 reservation deposit per camper, per session, must be sent in with the enrollment form. This is applied to the total tuition. The balance is due May 25^th. All monies are non-refundable. In case cancellation becomes necessary, the deposit will be refunded less a service charge of $100.00, only when written notice of cancellation is received by the director on or before May 15^th. AFTER THAT DATE, NO TUITION REFUND MADE FOR CANCELLATION.

Once a camper has arrived at camp, refunds will not be credited for any reason should he/she leave camp early. Whether the reason for leaving camp is for health or homesickness problems, or dismissal or withdrawal for any reason prompted by the camp or a parent guardian, a refund cannot be granted.

Special Requests and Other Fees

Split Two Week Sessions: Due to family’s busy schedules campers cannot always attend a full two week session. Cloverleaf accommodates splitting the weeks but please be aware of specific requirements to accommodate this request.

1. Check in and check-out times as listed.

2. Please keep in mind the special bonding these two week sessions have with the campers and the unique program that these two weeks provide.

(1^st two wk session) Check in (Sunday) July 6^th – Check out (Sunday) July 13th

Check in (Sunday) July 13^th – Check out (Saturday) July 19^th

(2^nd two wk session) Check in (Sunday) July 20^th – Check out (Sunday) July 27^th

Check in (Sunday) July 27^th – Check out (Saturday) Aug. 2^nd

Time: - 9:00am – 11:00am

Camper Groupings: Some parents request their camper be with certain friends. Camp attempts to design programs which will encourage children to make new friends and to learn to live with their new companions; thus, special groupings are not recommended and groupings of three or more campers are not permitted. Requests of this nature must be made in writing to the Director 30 days prior to the applicable camp session. All campers involved must have an individual request from their parent and be within the same age range.

Other special requests: Dietary requirements, special attention, behavior modification, and other needs will require immediate notification to our camp office. Please be advised that special needs may not always be accommodated based on program needs and requirements.

Special Transportation: Campers desiring to fly to camp can be met at the Sonoma County Airport, only five minutes from camp. Your local travel agency can make your travel plans. If you need assistance, please contact the camp office. Camp representatives can meet campers flying into San Francisco International Airport. There will be a charge for this service. The office must be notified of airport pick-ups at least 30 days in advance.

Cancellations/Withdrawals

Campers will not receive a refund for any reason. The bunk space has been allocated and cannot be resold. Whether the reason for leaving camp is for health, homesickness problems, dismissal or withdrawal for any reason prompted by the camp, a parent or a guardian, a refund cannot be granted.

Dismissal

Cloverleaf Ranch forbids any camper from smoking, using, or possessing any tobacco product; from using or possessing any form of alcoholic beverage product; from possessing any form of marijuana or other illegal drug product; and from using or possessing any legal drug products not authorized and dispensed by the Camp Nurse or Doctor. Only our Camp Nurse can receive medication from parents. Medication must be in its original container and have the dispensation orders attached. Fireworks, firearms, and knives are not allowed at camp.

Any camper who violates this policy will leave camp immediately. The Director will call the camper’s parents or guardian and will have them make arrangements to pick up their camper from the premises. This camp policy is strictly enforced; we believe it is absolutely necessary to ensure the healthy and positive environment of Cloverleaf Ranch. Please discuss this matter with your child.

Insurance

The parents or guardians of the camper named on the application must provide Cloverleaf Ranch with the policy number and name of the medical insurance carrier that covers their child.

Medical Authorization: Parents or guardians shall enter into an understanding concerning the risk and responsibility of injury due to the campers increased exposure to higher levels of physical activity and participation encountered in the camp’s typical day. Cloverleaf Ranch is not responsible for any injuries or illnesses incurred by the camper while enrolled in camp, beyond the assurance that the affected camper will receive prompt and professional care. Cloverleaf Ranch requires written authorization in order to secure such medical attention as is deemed necessary. Cloverleaf Ranch does not accept children at camp without medical insurance.

Pre-Camp Medical

Enclosed is a printed Camper Health Examination Form. The first pages are the Health History to be completed by the parents or guardian. Please be very thorough when completing this information. In our experience, we have often needed specific information only to find the appropriate space incomplete. We also urge you to request that your physician be very thorough when completing the last page of the form. A yearly examination must be given prior to your child’s arrival to camp.

In-Camp Medical Staff: A nurse is on duty to handle routine medical care and minor injuries. Injury and illness of a more serious nature will be referred to a local health care facility. If your child is referred to our doctor, the camp will notify you.

All medications in their original containers will be turned in to our nurse upon arrival in camp.

Summer Goals

Campers can choose between twenty-five different skill-building activities each session. Due to scheduling and the unforeseen demand and popularity of particular activities, campers and parents should prioritize the activities.

Equipment

Camp will provide the necessary sporting and camping equipment. If your child brings his/her tennis racket, backpack, camera, ball glove, etc., please mark these items carefully with name, address, and telephone number. The camp cannot take responsibility for their safekeeping unless they are stored with our knowledge and in our authorized storage facilities. Compound archery, rifles, mountain bikes, in-line skates or skateboards are not allowed in camp. Items of great personal or monetary value, such as radios, cassette players, or CD players should be left at home. CELL PHONES ARE STRICTLY PROHIBITED.

Camp Clothing

Please send clothes suitable for our ranch environment. Clothing can be lost, misplaced, or badly soiled, so please use your own judgment in this matter. It is important to label all of your child’s belongings clearly. We are not responsible for clothes or personal belongings damaged or left at camp, so please check your child’s belongings on departure each day.

***Closed-toed shoes must be worn at all times for camper safety.

While staff make every effort to make your child comfortable; please encourage your child to communicate with their counselor if they forgot an item or are in need of additional items (e.g. towels, water bottles, sunscreen, etc.)

Lost Items

Cloverleaf is not responsible for lost items. Items left at camp are donated to local charities. Please check out our “Lost and Found” table before you leave camp.

Store, Laundry, Camp Shirts, etc.

Our all-inclusive tuition covers everything except those items of purely personal or voluntary nature. Such personal items include emergency toiletries, laundry (2-week sessions only) and Camp photos or Camp shirts. Many of these items will be purchased prior to camp by check or credit card to allow an efficient check-in. We provide a laundry service in the middle of the two week sessions (please note that Cloverleaf Ranch is not responsible for any clothes missing or damaged). An external company charges for this service based upon the weight of your child’s’ laundry. Items required during camp such as laundry or any last minute needs can be paid for at the end of your child’s session or will be charged to a credit card.

Mail, Phone Calls & Visits

Our campers enjoy receiving positive mail from parents, relatives and friends.

We ask that food (Care Packages) not be sent to campers or staff. In the past, Care Packages have resulted in insect problems. Campers must open their packages at the Camp Office and food items will be retained in the office.

Cell Phones – We have a ‘no-cell-phones-in-camp’ policy. Phones will be kept in the office until checkout.

Boundaries - In partnership with you (the parent), our aim is to make sure your children have the safest, most wholesome experience with us possible. This means there are also strict boundaries concerning post camp contact between staff and camper, example e-mails, social networking sites, texting and instant messaging.

The camp phone number is (707) 545-5906. Please call only in case of emergency. At that time, a Camp Director and the parents will determine the most prudent course of imparting this information to the camper.

Emails & Faxes - Campers do not have access to computer facilities at camp, if sending an email message is your only option there will be a $1.00 charge per page printed. Faxes may be sent to campers—there is a $1.00 charge for every page received. These amounts are charged to the camper’s account.

Only immediate family members or those individuals listed on the Camp Application are allowed to visit campers at Cloverleaf Ranch. For the protection of each camper and for the success of our program, there is no visiting allowed during a camp session. The only exception to this policy is a family emergency, as determined by the parents and Camp Directors.

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Please Sign and Return to Camp Office before Your Camp ‘Opening Day’ Date

My son / daughter and I have read and will comply with all of the policies stated in the

“How to go to Resident Camp” Booklet. Revised 2006

Camper’s Signature: _______________________________________ Camper’s Name: ________________________________

Parent’s Signature: ________________________________________ Date: __________________________________________

Credit Card: ________________________________ Credit Card Number: __________________________________________

Expiration Date: ____________________________ Name Appearing on Card: _______________________________________

Zip Code for Card: _______________________________

(Used only if camper requires laundry or emergency supplies)